A complete leasing module — built into Evofleet
No more loose spreadsheets, email threads and PDF templates. Evofleet’s Leasing module brings the entire contract process together — from the first calculation to an active agreement on the vehicle.
Create a contract in minutes
Customer, vehicle, drivers and terms collected in one clear flow — from quote to signature.
Finance or operational lease
Choose the contract type and let the system calculate payment, residual value and down payment automatically.
Flexible term and mileage
Adjust term, km per year and residual value in real time — and see the customer’s rate immediately.
Send quotes directly
Generate and send quotes to the customer with one click — ready for digital signature.
Integrated with the fleet
Contracts are automatically linked to the vehicle, GPS tracking and driving log in the same platform.
Full portfolio overview
Track active contracts, expirations and residual values across customers and vehicles.
Every contract detail on one screen
Choose customer and vehicle, add drivers and fill in the terms. Contract type, down payment, start date, end date, term, km per year and residual value are adjusted directly in the form.
On the right you get a continuously updated overview of the contract — including the customer’s calculated rate. When everything is in place, you send the quote or go straight to signing.
Save the contract as a draft at any point, send the quote for digital signature, or sign it directly. A built-in TCO panel breaks down the monthly running costs — weight tax, insurance and delivery — and you choose the insurance company or let the customer provide their own cover.
- Finance and operational leasing
- Automatic interest calculation
- Residual value based on customer choice
- Drivers, delivery and terms in one place
- TCO with weight tax, insurance and delivery
- Save as draft, send quote or sign directly
Full overview of your leasing portfolio
Follow active contracts, upcoming expirations, residual values and revenue across customers and vehicles. Invoicing and reports are generated automatically — without spreadsheet exports.
Dashboards show key figures such as monthly payment, average term and portfolio value, so you always know where the business stands.
Directly connected to vehicle and fleet
When a leasing contract is created, it is automatically linked to the vehicle in Evofleet. That means GPS tracking, driving log, mileage and service all contribute data to the contract.
At the end of the contract you have documentation ready: actual kilometres driven, wear and incidents — so the final settlement is fair and easy to handle for both you and the customer.
See GPS tracking →
Price contracts with reusable matrices
Build your own leasing matrices for depreciation and residual value – with term and km/year as axes. Save them as templates and reuse them across contracts.
Adjust any cell directly in the tool, set a minimum adjustable limit per cell, and duplicate a matrix when you need a variant.
- Depreciation and residual value in one lookup
- Axes for term and km/year
- Save and reuse as templates
- Fine-tune parameter directly in the matrix
Depreciation| Term | 10.000 | 20.000 | 30.000 | 40.000 | 50.000 |
|---|---|---|---|---|---|
| 12 | 86 | 84 | 81 | 78 | 74 |
| 24 | 74 | 68 | 64 | 60 | 53 |
| 36 | 60 | 52 | 48 | 44 | 36 |
| 48 | 48 | 38 | 32 | 28 | 20 |
| 60 | 34 | 23 | 17 | 14 | 11 |
Margin
Lease terms
Mileage & fees
Insurance & interest
Standard parameters for private and business
Configure the default values used whenever a leasing contract is created – margin and margin adjustment, term, commitment and notice periods, residual value, annual mileage, excess-mileage and late-payment fees, insurance company and interest. Private and business customers each have their own complete set.
You can also upload the terms-of-service PDFs customers must accept, define the products added automatically to every finance or operational contract, and manage the text templates included in the agreements.
- Separate defaults for private and business
- Margin adjustment up/down
- Term, commitment and notice periods
- Mileage, residual value and fees
- Service-terms PDFs (finance & operational)
- Required extra products such as a service agreement
Structure your product catalogue
Create, search, edit and manage the categories your products and vehicles belong to – so catalogue, quotes and reports are always properly structured.
Control exactly who sees what
Create roles and give each user the right access. For every module – Account, Customers, Vehicles, Leasing, Products and Payment terms – you choose Full, Some or None.
Sales, finance and administrators only see what they need – secure and clear.
More than a contract tool — a growth engine
Evofleet’s Leasing module is built for businesses that want to sell more without hiring more — and without losing the overview.
From inquiry to signed contract the same day — without spreadsheets and manual calculations.
Fixed templates and automatic calculations ensure correct terms every time.
Professional quotes, clear terms and a digital signature process that just works.
Reports on portfolio, margins and expirations give you control over earnings.
Ready to unite leasing and fleet in one platform?
Book a demo and see how quickly you can create your first leasing contract in Evofleet — and how the module works with GPS, tachograph and driving log.
Frequently asked questions about leasing
What can you do with Evofleet’s leasing module?
You can create, calculate and manage leasing agreements in the same platform as your fleet — from quote to signature, fast and hassle-free.
Can the leasing module calculate residual value and depreciation?
Yes. Built-in depreciation matrices calculate residual value automatically based on term and mileage, so your quotes are always accurate.
Does leasing work together with the rest of Evofleet?
Yes. The leasing module is integrated with GPS tracking, tachograph and trip logs in one unified platform, so all data is gathered in one place.
Who is the leasing module for?
For businesses and dealers who manage leasing and fleet agreements and want the whole value chain — from contract to invoicing — in one place.